After your form is published and shared, managing submissions is a key part of maintaining data accuracy, responding efficiently, and supporting the process behind the form. Whether you're gathering survey responses, handling service requests, or reviewing internal approvals, Formstack offers a flexible submissions dashboard with tools for reviewing, analyzing, editing, and exporting form entries.
This guide covers how to work with submissions using Formstack’s built-in features and KAUST-specific best practices.
To view submission entries:
The submissions dashboard provides several ways to view data:
Example: An academic department reviewing student nominations can filter by status or program.
Formstack’s Charts tab lets you visualize your data directly within the form:
Example: Visualize how many service tickets came from each KAUST department.
Form owners can edit any submission to correct or update information:
Changes are logged and reflected in the submission history. You can also enable resubmission via link if the respondent needs to update their entry.
To export submissions:
Example: Export all internship applications to Excel for review by multiple faculty members.
Formstack allows notifications to be sent when submissions are received. These can be directed to:
Notifications can be customized to include submission content, file attachments, and dynamic subject lines.
Example: A request form sends a confirmation to the requestor and a notification to the Procurement Team.
If your form includes one or more approval steps:
Approval workflows can be parallel or sequential and are fully tracked within the submission record.
The Insights tab shows form performance metrics:
Example: A grant submission form shows drop-off in the “Budget Details” section, prompting a redesign.
Best practice: Regularly archive submissions from completed events or cycles to support data hygiene and compliance.
