Contact IT Support

 
 
form-creation

 

 

Create Forms and Surveys with Microsoft Forms, Formstack, and Google Forms

At KAUST, there are three options for creating digital forms: Microsoft Forms, Formstack, and Google Forms. Each platform serves different needs depending on the complexity, audience, and use case. Use this guide to decide which tool is right for your form.

Looking to get started?
Getting Started with Microsoft Forms
Getting Started with Formstack
Access Google Forms

Quick Comparison

Feature/CriteriaMicrosoft FormsFormstackGoogle Forms
AccessIncluded with Microsoft 365 using KAUST loginLicense required (annual cost per user/form)Included with Google Workspace using KAUST login
Ease of UseVery easy and integrated with Microsoft 365Advanced features, steeper learning curveExtremely simple to set up and use
Form ComplexitySimple forms and surveysAdvanced logic, workflows, approvalsSimple surveys and quizzes
IntegrationMicrosoft 365 apps (Excel, Teams, Power Automate)Microsoft 365, OneDrive, email workflowsGoogle Sheets, Google Drive
Data ExportSyncs with ExcelCSV, Excel, dashboardsExports to Google Sheets or CSV
Conditional LogicBasic branchingAdvanced, multi-step rulesBasic logic with go-to-section
Authentication OptionsKAUST or public (limited for uploads)KAUST or public, with access controlGoogle login required unless public
Approval WorkflowsOnly via Power AutomateBuilt-in workflow builderNot supported
File UploadsRequires KAUST login for uploadExternal participants can upload filesRequires Google login to upload files
Analytics & ReportingBasic insightsDetailed tracking and reportingBasic summaries and charts

 

Key Differences

Microsoft Forms is ideal for quick internal forms integrated with Microsoft 365.

Formstack supports advanced automation and file uploads from external participants.

Google Forms is best for basic forms, especially if you're already working in Google Workspace.

 

When to Use Each Platform

 

Microsoft Forms

Choose Microsoft Forms if you:

  • Need a fast, easy way to collect responses
  • Are creating a short survey, RSVP, or quiz
  • Want automatic syncing with Excel
  • Don't require approval workflows or complex logic
  • Are only targeting KAUST community members

Examples:

  • Workshop feedback
  • Event registrations
  • Satisfaction surveys
  • Internal knowledge quizzes

Formstack

Choose Formstack if you:

  • Need advanced logic, approvals, or workflows
  • Are collecting file uploads from people outside KAUST
  • Require robust security or access control
  • Are automating a manual or paper-based process
  • Need detailed analytics and reporting

Examples:

  • HR, Finance, or Academic Affairs forms with approvals
  • Equipment and facility access requests
  • Onboarding or visitor intake processes
  • Export control and compliance declarations

Google Forms

Choose Google Forms if you:

  • Need a simple survey or poll
  • Want fast setup with no training
  • Are sharing with people already using Google tools
  • Don’t need approvals or complex logic
  • Can work within Google’s login and upload limitations

Examples:

  • Quick RSVP or opinion poll
  • Internal department surveys
  • Training feedback for informal events
  • Simple form-based signups

 

Still Not Sure?

Use the VITA chatbot in the bottom-right corner of this page, or contact the IT Service Desk: