Request a Power BI Workspace

KAUST users can request a dedicated Microsoft Power BI workspace for publishing, managing, and sharing organizational dashboards and reports.

What is Power BI?

Power BI is Microsoft’s interactive data visualization and business intelligence tool used to create dashboards, analyze data, and share insights across teams. At KAUST, users have access to three license types:

Power BI (Free): View-only access to content shared within workspaces
Power BI Pro: Create, share, and collaborate on reports with others in KAUST
Power BI Premium: Enhanced capacity for larger datasets and advanced enterprise features

To learn more about Power BI at KAUST and how licensing is handled, visit our Power BI service page.

Who can request?

Any member of the KAUST community with a KAUST email address (@kaust.edu.sa) — including students, faculty, staff, and researchers — is eligible to request a Power BI workspace.

How to request

You can request a Power BI workspace using one of the following methods:

Open a ticket via VITA
Call the IT Service Desk at 012-808-0910 (or internally dial 910)
Visit the IT Walk-In Support Desk (Building 14, Level 2, Sunday–Thursday, 8 AM–12 PM or 1 PM–5 PM)

Information to include in your request

To ensure faster processing, please provide the following details when submitting your request:

Workspace Name: A clear, descriptive name for the workspace
Purpose: A brief explanation of what the workspace will be used for
Primary Owner(s): Name and KAUST email of the person(s) responsible for managing the workspace
Target Audience: Who will be accessing the reports (e.g., internal team, department leadership, etc.)
Sensitivity of Data: Indicate whether the data involves personal, confidential, or restricted information

What happens next?

Your request will be reviewed by the IT team. Once approved, you will receive a confirmation and the workspace will be created in the Power BI service. Workspace owners will be notified and given access.