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Connect Google Calendar to Your Video Conferencing Tools

15 February, 2026

Schedule Microsoft Teams, Webex, or Zoom Meetings from Google Calendar at KAUST

KAUST supports collaboration across multiple platforms to enable flexible research, teaching, and administrative work.

All KAUST MS/PhD students, some faculty, and most researchers primarily use Google Workspace (Gmail and Google Calendar). At the same time, meetings across the university and with external collaborators are often hosted on Microsoft Teams, Cisco Webex, or Zoom. You can schedule and join these meetings directly from Google Calendar using official add-ons provided by each platform.

What this article covers

  • When you need an add-on and when you do not
  • How to install Teams, Webex, or Zoom integrations
  • How to schedule meetings from Google Calendar
  • How to join meetings hosted by others

Do you need to install an add-on?

If you are only joining a meeting

You do not need to install any add-on. If someone sends you a Teams, Webex, or Zoom meeting:

  1. Open the event in Google Calendar
  2. Click the meeting link
  3. Join using your browser or the meeting application

If you are hosting the meeting from Google Calendar

If you want to create a Teams, Webex, or Zoom meeting link directly from Google Calendar, you must install the appropriate add-on once.

Before you start

At KAUST, all community members have:

  • An active Microsoft 365 account for Teams
  • An active Webex account
  • An active Zoom account

Most common issue

Make sure you sign in using your KAUST credentials and that your browser is not using a personal Microsoft, Webex, or Zoom account. Using the wrong account is the most common reason meeting links fail to generate correctly.

Quick reference

Your goal What you need
Join a Teams, Webex, or Zoom meeting Nothing. Click the meeting link in your calendar invitation.
Schedule a Teams meeting from Google Calendar Install the Microsoft Teams Meeting add-on.
Schedule a Webex meeting from Google Calendar Install the Cisco Webex add-on.
Schedule a Zoom meeting from Google Calendar Install the Zoom for Google Workspace add-on.

Install the add-on for your preferred platform

Microsoft Teams

Cisco Webex

Zoom

How to schedule a meeting from Google Calendar

After installing your preferred add-on, the scheduling process is the same:

  1. Open Google Calendar
  2. Click Create
  3. Add meeting title, date, time, and attendees
  4. Click Add conferencing
  5. Select Microsoft Teams, Webex, or Zoom
  6. Save the event

The meeting link will automatically be added to the calendar invitation.

Security and external collaboration

These add-ons are official integrations provided by Microsoft, Cisco, and Zoom.

  • They are designed to work within Google Workspace.
  • Meeting content is hosted on the respective platform, not in Google beyond the meeting link.
  • External collaborators can join based on the host’s meeting settings.

Always ensure you are inviting the correct participants and using the appropriate platform for your audience.

Which platform should you use?

KAUST operates in a multi-platform collaboration environment, including Google Workspace, Microsoft 365, Cisco Webex, Zoom, and external research institutions using various systems.

As a general guideline, use the platform preferred by the meeting organizer or the majority of participants.

Frequently asked questions

Do I need to disable Google Meet?

No. You can select the conferencing option when creating the event.

Can I schedule recurring meetings?

Yes. Recurring meetings are supported by all listed add-ons through Google Calendar.

Can external collaborators join?

Yes, provided they have access to the platform or can join via browser.

What if the conferencing option does not appear?

  • Refresh your browser.
  • Confirm the add-on is installed.
  • Confirm you are signed into the correct account.
  • If issues persist, contact IT.

Need help?

If you experience issues installing or using these integrations, contact the IT Service Desk:

IT Service Desk contact information