#InsideIT

If you've found yourself puzzled by Microsoft's naming conventions or how syncing works across different platforms, you're not alone. This guide will clarify these points clearly and simply, ensuring you're confident using OneDrive and SharePoint at KAUST.

Clarifying OneDrive and SharePoint

• Personal OneDrive: Personal Microsoft accounts (@hotmail.com, @live.com).
• OneDrive for Business (KAUST): Your personal KAUST storage.
• SharePoint: Shared storage for teams or projects.

Why Syncing Matters

Syncing ensures an identical copy of files on your device and in the cloud, accessible from multiple devices and locations.

Collaboration vs. Backup

OneDrive and SharePoint enable seamless collaboration, but syncing is not a backup replacement. KAUST recommends using Atempo Lina for reliable backups.

Platform Differences

Mobile Access

Official apps for iOS and Android provide seamless mobile access.

Security Best Practices

• Review sharing regularly: Frequently check who has access to your files and folders to ensure only necessary collaborators have permissions.
• Share securely: When sharing files, carefully set permissions (view-only or editing) based on the recipient's role and necessity.
• Revoke unnecessary access: Periodically remove permissions for individuals who no longer need access to your shared content to maintain confidentiality and security.
• Use secure links: Always create and share files through secure links, and avoid using public or anonymous sharing unless essential.
• Monitor activity: Regularly review file activity and audit logs to spot unusual access or changes early.

Teams File Storage

Learn More

• Learning OneDrive
• OneDrive Quick Tips
• SharePoint Basics
• SharePoint Quick Tips
• OneDrive Basics (YouTube)
• OneDrive Syncing (YouTube)
• Intro to SharePoint (YouTube)

Sync Confidently

You're ready to sync! Contact IT support if you need further assistance.