Microsoft Bookings is KAUST's scheduling solution within Microsoft 365. It allows you to share your availability, let others book time with you, and manage appointments without the usual back-and-forth of email coordination.
Bookings works with your Outlook calendar and supports both personal booking pages and team booking pages. It can also generate Microsoft Teams meeting links automatically, which makes it especially useful for virtual appointments, consultations, service-based meetings, and internal coordination.
For many common scheduling needs at KAUST, Bookings provides the same core value people often look for in paid third-party tools such as Calendly and similar platforms, while keeping scheduling connected to Outlook, Teams, and the broader Microsoft 365 environment.
At KAUST, Microsoft Bookings can be hosted by people whose email is in the Microsoft Outlook and Microsoft 365 environment.
Use this when you are scheduling as an individual.
Use this when requests should go to a group, service, or department rather than one person.
Use this when you regularly receive meeting requests and want to make scheduling easier for others.
You can access Microsoft Bookings through the following page:
From there, you can work with either a personal booking page or a team booking page, depending on your scheduling needs.
A personal booking page allows others to book time directly with you based on your availability.
Use a personal booking page when you want to:
A team booking page is designed for shared services, departments, or groups that need a single booking experience rather than an individual one.
Use a team booking page when:
Setting up a shared room, lab, or piece of equipment? See Use Microsoft Bookings to Manage a Shared Room or Resource.
Do I need anything set up first?
No. If your KAUST email is on Outlook, you can create a team booking page yourself in Microsoft Bookings. You do not need a Microsoft Team, SharePoint site, or other request first. When you create the page, you become its administrator, and you can add colleagues and assign them roles.
Many colleagues at KAUST now use a booking link in their email signature so people can schedule time directly without exchanging multiple emails to find a suitable slot.
If you regularly receive meeting requests, adding your Bookings link to your signature can make scheduling much simpler for both you and the other person.
In most KAUST scenarios, Microsoft Bookings provides the same core scheduling capabilities people often look for in tools like Calendly and similar third-party platforms, without requiring a separate subscription or additional accounts.
For most internal scheduling needs, Bookings provides the functionality people need without introducing another paid tool or separate scheduling platform.
Not sure Bookings is the right tool? These guides cover shared calendars, team schedules, and shared rooms.
Compare a Microsoft 365 Group Calendar, Microsoft Teams Shifts, and Bookings, and set up a shared team calendar.
Manage Shared Team Calendars and Schedules with Microsoft 365
Plan rotations, see who is available, and cover gaps when someone is away.
Set up a booking page for a room, lab, or piece of equipment without double-bookings.
If you need help setting up Microsoft Bookings, creating a team-based booking page, or deciding whether a personal or team booking page is the better fit, contact KAUST IT through the following options:
