KAUST IT | Microsoft 365
Request a SharePoint Site
KAUST IT provisions secure, customized SharePoint Online sites for teams, projects, and academic collaboration. Submit a request and we will handle setup.
Eligible
All KAUST community
Overview
SharePoint Online is KAUST's platform for team collaboration, document management, and secure information sharing. KAUST IT can create and configure a SharePoint site tailored to your team or project needs.
What you get
A dedicated SharePoint Online site for your team or project
Configurable permissions for KAUST and external collaborators
Integration with Microsoft Teams, OneDrive, and other Microsoft 365 services
A custom site address under kaust.sharepoint.com/sites/
Common use cases
Departmental intranets and team hubs
Project workspaces and document repositories
Academic and research collaboration portals
Secure file sharing with external partners or institutions
Who can request
Any KAUST community member with a @kaust.edu.sa email address may request a SharePoint site for academic or business purposes.
Faculty
Staff
Researchers
Postdoctoral Researchers
Students
Students
If you are a student, check with your PI (principal investigator, the faculty member who leads your research group) before requesting a SharePoint site. Your PI can request it, or you can submit the request yourself and select them in the On Behalf field.
How to request
Submit your request through any of the following channels. See the What to include section below to prepare the details you will need.
Online
Submit your request through the IT Service Center. It goes straight to the team that provisions Microsoft 365 collaboration tools.
Submit a request
Already have a site and something is not working? Report an issue.
By phone
Call the IT Service Desk and a team member will open a request on your behalf.
012-808-0910
Internal extension: 910
Walk-in
Prefer to talk to someone in person? See our Contact Us page for the walk-in location and opening hours.
What to include in your request
Having these details ready will help us process your request quickly.
| Item | Details |
|---|
| Site name | Choose a clear, concise name. Example: Graduate Funding Portal |
|---|
| Preferred address | Format: kaust.sharepoint.com/sites/YourSiteName
Example: kaust.sharepoint.com/sites/GraduateFunding |
|---|
| Purpose | A brief description of what the site is for |
|---|
| Site owners | Names and KAUST email addresses of the people responsible for the site. Name at least two, so someone can always manage it. |
|---|
| Members and permissions | KAUST accounts or groups and the access each needs. Members can edit content. Visitors can read only. |
|---|
| External sharing | Any external domains that need access. Examples: aramco.com, neom.com. Leave blank if none. |
|---|
External sharing needs a business reason
Sharing a site outside KAUST is subject to KAUST information security requirements. Only approved external domains are granted access, so include the reason with your request.
What happens next
1
Review. The KAUST IT team will review your request and confirm the details with you.
2
Provisioning. Once approved, your site is created and configured.
3
Access. Site owners receive confirmation and instructions for managing the site.
Learning resources
New to SharePoint or looking for a refresher? Start here.
Questions or need guidance before submitting? Visit our Contact Us page to reach the IT Service Desk.
